Automation Consulting Robotics DACH: Efficiency in eight weeks

In traditional automation consulting, periods of three to six months for pure needs analysis are not uncommon. For operators in the care, hotel or logistics sectors, this loss of time is unacceptable given the operational pressure. werob has radically shortened this process with the Spec Engine. This platform level translates the human description of a workflow - shift times, floor plans, task profiles - directly into a technical robot specification. The system is trained on data from over 35,000 projects and delivers a result within 48 hours that serves as the basis for the entire implementation.

Instead of abstract strategy papers, you receive a precise roadmap that defines which hardware characteristics are required for your specific location. Factors such as floor conditions, elevator connectivity and interaction radii with people are already taken into account in the Spec Engine. This data-driven approach eliminates the risk of planning errors, which often occur with purely manual advice. The focus is not on the technology itself, but on the operating result that must be achieved at the end of the eight weeks.

A crucial mistake made by many providers in the DACH market is their commitment to a single manufacturer. werob acts as a hardware-agnostic system integrator and is not an extension of an OEM. In the Supplier Match process, over 44 different manufacturers and more than 280 robot models are checked against your specific requirements. The portfolio includes leading names such as Boston Dynamics, Keenon, Pudu, Apptronik, Unitree and Neura Robotics. Through this ranking, we ensure that you do not buy the robot that a seller currently has in stock, but rather the machine that maps your workflow most efficiently.

This approach protects operators from the so-called vendor lock-in. Should a manufacturer change its software strategy or stop hardware production, the werob platform enables a seamless switch to an alternative model without having to start the entire integration work from scratch. werob's independence guarantees that the selection is based purely on performance data, maintainability and regulatory compliance. In a market that is evolving as quickly as robotics, this flexibility is the most important insurance for your investment.

A critical aspect that many consulting approaches neglect is the legal framework. From January 20, 2027, the new EU Machinery Regulation 2023/1230 will be binding. This regulation places significantly higher requirements on the safety and compliance of robotic systems, particularly when they are used in areas with human traffic. werob acts as the decisive compliance path here. Since many innovative robot manufacturers come from non-European countries, werob carries out the necessary conformity assessments and ensures that operation is legally compliant.

This applies not only to the hardware, but also to software security in accordance with IEC 62443 and compliance with the GDPR when processing sensor data. In the care industry, there is also compliance with ISO 13482 for personal assistance robots as well as coordination with home supervision. werob integrates these regulatory requirements as early as the spec phase. This avoids the scenario where an expensive robot fleet has to be shut down shortly after commissioning due to a lack of certification or safety concerns. We provide the necessary documentation and technical protection measures as an integral part of the project.

A robot that acts as an isolated unit offers only a fraction of its potential value. True efficiency comes from connecting to the company's existing software systems. werob offers pre-built connectors for the leading platforms in the target industries. These include integrations with PointClickCare and MatrixCare for the care sector, Opera PMS and Mews for the hotel industry, and Toast and Lightspeed for the catering industry. In the area of ​​logistics and security, the connection is made to SAP EWM or Genetec.

These connectors enable the robot to receive its tasks directly from the operational system. For example, a room service robot in a hotel uses the PMS to find out when an order has been placed and automatically knows the room number and the guest's status. In nursing, the medication round can be controlled directly from the digital nursing documentation. This deep integration reduces manual effort for staff to a minimum and ensures seamless data transfer to the central cockpit. werob is therefore not just a hardware supplier, but the operational level that merges robotics with your IT infrastructure.

Automation has to pay off. werob avoids vague promises and works with hard numbers from the live operation of over 200 robots. In care, the automation of the medication round leads to an annual cost reduction of €92,000 per location. Simply transporting laundry or waste saves a further €71,000 per year. In the hotel industry, autonomous room service relieves staff by the equivalent of €112,000, while automating bar and breakfast preparation saves €54,000.

These figures are not theoretical projections, but rather results from projects like Korian Germany. In the catering industry, a tray robot in the dishwashing chamber reduces costs by €76,000, and automated cleaning of kitchen floors saves €44,000 per year. In the area of ​​security and logistics, yard patrols save €68,000 and retail patrols €58,000 annually. Even in specialized areas such as golf, automated ball collection results in savings of €38,000. These concrete values ​​enable managers and controllers to make an informed decision based on a clear ROI.

As soon as the robots are in use, the werob Cockpit takes over the monitoring and control of the fleet. This central management tool uses a four-dimensional traffic light system to display the status of each robot in real time. The four dimensions include the hardware (battery level, sensors), the infrastructure (Wi-Fi coverage, elevator connectivity), the regulation (compliance status, security zones) and the specification (degree of fulfillment of the assigned tasks). This system enables facility management or nursing service management to see the entire operation at a glance.

If a malfunction occurs, the cockpit immediately provides a precise error diagnosis. Problems can often be solved remotely before they disrupt operations. The cockpit also serves as a reporting tool that documents the services actually provided and the resulting savings. This transparency is essential for the continuous optimization of processes. werob ensures that you not only own robots, but also operate a highly available automation solution that constantly adapts to the real conditions on site.

A key differentiator for werob is the commercial model. We believe in the success of our integrations and therefore offer an outcome-only model. For you as an operator, this means: You pay nothing until the robot is actually running productively in your company. There are no hidden consulting fees or upfront investments in concepts whose success is uncertain. This model shifts the risk from the customer to the integrator and underlines our claim to deliver real operational results.

In an industry that is often characterized by expensive pilot projects without a clear conclusion, werob relies on commitment. Our goal is to have a total of 2,000 robots in live operation by 2028. We only achieve this growth through satisfied customers whose business case works from the first day of commissioning. The outcome-only model is the most honest form of collaboration: we only make money if your automation works and delivers the promised added value. This applies to all sectors, from individual nursing homes to Europe-wide hotel chains.

The process at werob is designed for maximum speed and minimal strain on your resources. It all starts with a simple 8-step intake. First, let's define who you are and what layers you want to automate in your own words. We analyze the form of the task, the site conditions and your infrastructure. Any hardware preferences and regulatory requirements are then taken into account. The conclusion is the commercial framework and the definition of the communication channels.

After this intake, the 48-hour period for creating the specification begins. You will receive a binding offer within five days. Once the decision has been made, it will take a maximum of eight weeks until the first robot is active on your site. During this time we prepare the connectors, carry out the necessary safety checks and train your staff on site. This tight schedule is only possible because werob relies on standardized processes and in-depth expertise in system integration. We accompany you from the first idea to daily operation in the cockpit.

Automation with werob is not a one-off project, but rather the entry into a scalable fleet strategy. The hardware-agnostic platform allows you to start small, for example with a transport robot in a nursing facility in Hamburg, and gradually expand the system to other locations or areas of responsibility. Our experience with major customers like Korian Germany shows that scaling is the key to massive cost reduction throughout the company. With werob, you have a partner at your side who is operational in eleven European countries and therefore also supports international rollouts without any problems.

The robotics landscape will be revolutionized in the coming years by humanoid robots such as those from Apptronik or Figure AI. werob is preparing your technology stack for this today. Since our connectors and cockpit work independently of the robot's design, future generations of machines can be easily integrated into the existing structure. We ensure your competitive advantage by managing the complexity of the technology while you can concentrate on your core business. Start now and transform your operations in just eight weeks.