Request robot pilot project care: Live operation in 8 weeks

In traditional robotics consulting, companies often spend three to six months creating discovery decks and defining requirements. This process is unsustainable in the nursing industry, which suffers from acute staff shortages and cost pressures. When you request a robotic nursing pilot, you need speed. werob has radically shortened this process. Our Spec Engine is trained on over 35,000 projects and translates your descriptions of shift processes, floor plans and task profiles into a usable specification within just 48 hours.

A pilot project often fails due to the lack of transferability from the test setup to real operations. While many providers test isolated island solutions, werob views the robot as part of your operational stack. We don't ask which robot you like, but rather which workflow needs to be relieved. Whether it is the medication round, which enables relief of 92,000 euros per year, or the pure transport of laundry and meals with a potential of 71,000 euros: the specification comes first. The hardware is only selected once the process has been digitally mapped. This approach eliminates the risk of investing in expensive hardware that ultimately does not fit your facility's structural conditions or regulatory requirements.

A key mistake when requesting a pilot project is tying yourself to a single manufacturer. werob is not a robot manufacturer and not an exclusive reseller. We are the system integrator who explores the market for you. Our catalog includes over 44 OEM partners and more than 280 different robot models, which we rank against your specification. When you request a pilot project, you will not receive a standard offer for a specific model, but rather a data-based ranking of the most suitable systems.

This hardware agnosticism protects you from the so-called vendor lock-in. In the care environment, the requirements can vary: A narrow hallway in an old building requires different sensor systems than a modern new building with wide passages. With access to partners like Keenon, Pudu, Unitree or Apptronik, we can choose exactly the hardware that meets your spec. Our Supplier Match System evaluates the robots not only based on technical data, but also based on their reliability in live operation. With over 200 robots that we already support operationally in 11 European countries, we have the necessary database to precisely predict failure rates and maintenance intervals. Your pilot project is based on proven technology, not on marketing promises from individual manufacturers.

A pilot project must be economically justified from day one. In the care industry, we work with verified figures that show that automation is not a cost factor, but rather a massive relief. For the medication round in a typical care facility, we calculate an annual cost reduction of 92,000 euros per location. This sum results from the savings in specialist hours that are freed up by the automated transport and provision of medication. During this time, the specialist can concentrate on direct resident care, which increases the quality of care and reduces the workload.

Another area of ​​application is general transport service within the facility. The verified cost relief here is 71,000 euros per year. This includes transporting dirty laundry, distributing meals or returning dishes to the scullery. If you request a pilot project from werob, you will receive a detailed list of this potential for your specific location. Our commercial model is consistently geared towards success: Outcome-only means that you only pay when the robot actually runs and takes on the defined tasks. There are no hidden list prices or high upfront investments for the evaluation phase. We bear the risk of integration because we are confident in the precision of our Spec Engine.

An often overlooked aspect when requesting robot pilot projects is the legal framework. From January 20, 2027, the new EU Machinery Regulation 2023/1230 will be binding. This has massive implications for the operation of robots in publicly accessible areas such as nursing homes. Many robots on the market today do not yet meet these strict requirements without additional customization by a certified integrator. werob is the compliance path for this regulation. We ensure that every pilot project is designed today so that it can be operated in a legally compliant manner even after 2027.

In addition, we take into account specific standards such as ISO 13482 for personal assistance robots and the requirements of home supervision in Germany. A robot that works in close contact with residents must meet the highest safety standards. This not only affects physical security, but also data protection in accordance with GDPR, especially when camera systems are used for navigation. In our cockpit, the central control level for your fleet, we continuously monitor the status of the hardware, infrastructure and regulatory compliance. A pilot project with werob therefore not only means technical innovation, but also legal protection for the management and the nursing service management.

A robot is only as good as its connection to the existing systems. An isolated system that must be manually populated and controlled often creates more work than it saves. That's why werob offers prefabricated connectors in the operator stack. In the care industry, these are primarily integrations in PointClickCare and MatrixCare. Through these interfaces, the robot becomes an active participant in the facility’s digital workflow. He knows when which medication is available or which meals need to be delivered to which room.

This deep integration distinguishes a professional pilot project from a mere test run. We connect the robot fleet directly to your management systems so that orders can be generated and acknowledged automatically. This enables complete documentation, which is essential for billing and quality assurance in care. If you request a pilot project, we will immediately check compatibility with your existing software infrastructure as part of the 48-hour spec phase. Our goal is for the robot to act as a full team member from the first week onwards, which can be controlled via the existing terminals or mobile devices without additional manual intervention.

Speed ​​is our promise. At werob, the process from the first inquiry to the robot on the station is divided into eight clear weeks. In the first week, the intake conversation and the creation of the spec are carried out by our AI-supported engine. You will have the technical specification in your hands within 48 hours. In the second week we will present you supplier matching and a concrete offer based on the outcome-only model. As soon as the decision has been made, the integration and preparation phase begins.

In weeks three to six we prepare the connectors and configure the hardware in our test centers. At the same time, coordination with your IT department regarding the network infrastructure and security clearances takes place. In the seventh week, the system will be installed on site and the staff will be trained. We attach great importance to involving employees right from the start in order to reduce barriers to acceptance. The robot goes live in the eighth week. From this moment on, our cockpit takes over the monitoring. With a 4-dimensional traffic light system, you always have an overview of the status of the hardware, WLAN coverage, regulatory compliance and fulfillment of the original specification. This structured process guarantees that the pilot project does not come to nothing but goes straight into permanent operation.

Our expertise is based on real operations with leading operators. A prominent example is Korian Germany, where we were able to achieve double-digit cost reductions in the first year. Such results are only possible if you see robotics not as an isolated gadget, but as an integral part of process optimization. In a nursing facility in Hamburg, we are also overseeing the first pilot project with a humanoid robot, which is already in its twelfth week of operation. These projects show that the technology is ready for use in care, as long as the integration is managed professionally.

This practical experience flows into every new pilot project that you request from us. We know which thresholds in the care facility can lead to problems, how elevators have to be controlled and how residents react to the presence of robots. With over 200 robots in live operation in 11 countries, we have already solved almost every scenario. If you decide to do a pilot project with werob, you will benefit from this collective knowledge. We avoid the mistakes that others make in the first phase and lead you directly to a stable, economical operation. Our goal for 2028 is a fleet of 2,000 robots, which will further consolidate our position as the leading system integrator in Europe.

The request for a robot pilot project in nursing is the starting point for a lasting reduction in the workload of your staff and a significant improvement in your cost structure. With werob you choose a partner who is hardware-agnostic, speed-focused and regulatory-safe. We offer you the fastest route from the operational challenge to a working solution. Use our Spec Engine to get clarity about your potential within 48 hours. In eight weeks, the first robot on your ward can take over the medication rounds or relieve the transport service.

The shortage of skilled workers will continue to worsen in the coming years. Anyone who invests in the right infrastructure today and automates their processes will secure a decisive competitive advantage. With our outcome-only model, we minimize your financial risk and focus on mutual success. Contact us today to have your workflow analyzed and lay the foundation for modern, robot-assisted care.