EU Robotics Compliance Partner: Security from 2027

The regulatory landscape for autonomous systems in Europe is changing fundamentally. On January 20, 2027, the EU Machinery Regulation 2023/1230 will come into full force and replace the previous Machinery Directive. For operators in the logistics, care or hotel industries, this means a significant tightening of documentation obligations and security requirements. In this context, an EU robotics conformity partner is not an optional advisor, but rather a necessary authority to maintain the operating license.

In contrast to the old directive, the new regulation explicitly addresses the risks of artificial intelligence and autonomous functions. Many robot manufacturers, especially from outside Europe, currently do not have the necessary conformity assessment procedures to meet this standard. werob closes this gap as a system integrator. We test the hardware of over 44 OEM partners against the specific requirements of the regulation. This ensures that your investment remains legally secure beyond 2027. Anyone who purchases systems today without this compliance path risks having their fleet decommissioned by the market supervisory authorities.

The regulation also requires complete traceability of software updates and security functions. werob integrates these requirements directly into the live cockpit. Every change to the system is documented and checked for compliance. This relieves your compliance department and creates the basis for the scalable use of robotics in critical infrastructures.

A decisive advantage when choosing an EU robotics conformity partner is the independence from individual manufacturers. werob operates in a hardware-agnostic manner and currently has over 280 different robot models in its catalog. In a rapidly evolving market, committing to a single OEM is a strategic risk. If a manufacturer does not implement the new EU requirements in a timely manner or discontinues support, werob enables a seamless switch to a compliant system.

Our Supplier Match System evaluates 44+ OEMs not only based on technical performance data, but primarily based on their regulatory status. We rank the providers against your specific requirements. Factors such as ISO 13482 for use near people or IEC 62443 for cybersecurity are directly incorporated into the assessment. A hotel operator needs different proof of compliance for room service than a logistics center for yard patrol.

With this approach, we reduce the discovery phase from the industry standard three to six months to just 48 hours. During this time, our Spec Engine translates your workflow into a technical specification that already takes into account all regulatory hurdles. You don't receive a general advisory document, but rather a ready-to-use roadmap for your fleet. This is the only way to synchronize the speed of technological development with the sluggishness of regulatory processes.

Compliance is often misunderstood as a cost driver. In reality, it is the prerequisite for measurable economic relief. A non-compliant robot that is shut down after an incident causes immense downtime costs. werob focuses on the outcome-only approach. This means you only pay when the system is running compliantly and productively in your company. We validate the economic benefits using real data from over 200 live systems.

These numbers are not estimates, but operational reality for customers like Korian Germany. In nursing, the automation of the medication round leads to a relief of €92,000 per year and location. However, this saving can only be achieved if the robot meets the strict requirements of home supervision and ISO 13482. As your partner, werob takes over all communication with the authorities and provides the necessary certificates. This turns robotics from an innovation project into a calculable tool for cost optimization.

The path to robotics fails in many companies due to the complexity of defining requirements. How do you describe a workflow so that a robot can carry it out while meeting all safety standards? werob has automated this process through the Spec Engine. Based on data from over 35,000 projects, we translate your operational requirements into a technical specification in 48 hours.

This process takes the EU Machinery Regulation 2023/1230 into account right from the start. We define the limits of the machine, the intended operating conditions and the necessary protective measures. Instead of spending months on discovery workshops, you receive a document within two days that serves as the basis for the tender and conformity assessment. This speeds up the entire rollout process significantly.

After the spec has been created, the supplier match follows. Here the requirements are compared against the capabilities of the 44+ OEM partners. The result is a ranking of the most suitable robots, with regulatory compliance being the most important exclusion criterion. A robot may be technically perfect, but if it does not meet the EU requirements for 2027, werob will not recommend it. This filter function protects your capital and your operational continuity.

A robot is only as valuable as its connection to existing systems. An EU robotics compliance partner must therefore have in-depth expertise in software integration. werob delivers pre-built connectors for the most common platforms in our core industries. These include PointClickCare and MatrixCare for care, Opera PMS and Mews for the hotel industry, and SAP EWM for logistics.

These integrations are crucial for compliance with the GDPR and cybersecurity guidelines such as IEC 62443. Data streams between the robot and the backend must be encrypted and logged in an audit-proof manner. werob ensures that the robot does not function as isolated hardware, but as an integrated part of your digital infrastructure. When a robot makes a delivery in a hotel, this is automatically recorded in the PMS and the corresponding invoice is created.

By using standardized interfaces, we reduce the implementation time to eight weeks. While traditional integration projects often fail due to incompatible APIs, werob relies on a library of proven connectors. This minimizes the risk of malfunctions and ensures that regulatory requirements for data exchange are met at all times. Your IT team is relieved because someone takes responsibility for interface maintenance.

After deployment, the critical phase of continuous operation begins. Here the werob cockpit takes on the central monitoring function. It offers a four-dimensional traffic light system that visualizes the status of your fleet in real time. The dimensions include hardware, infrastructure, regulatory and compliance with the original specification. This is a unique selling point of werob as a compliance partner.

The regulatory dimension is particularly essential with regard to the EU Machinery Regulation 2023/1230. The cockpit continuously monitors whether the system is still working within the certified parameters. If a software update from the manufacturer affects the security functions, the system immediately sounds an alarm. This enables proactive risk management that goes far beyond the possibilities of manual monitoring.

In addition, the cockpit provides all the necessary data for audits and certifications. Whether home supervision in Germany or HACCP controls in the catering industry: you have access to the operating history and proof of conformity of your robots at any time. This transparency creates trust among employees and authorities alike. The cockpit is therefore not just a technical monitoring tool, but a central instrument for ensuring compliance.

In industries such as nursing or the hotel industry, robots operate in close proximity to people. ISO 13482 comes into play here, which defines specific safety requirements for personal care robots and mobile service robots. As your EU robotics conformity partner, werob ensures that all systems used meet this standard. This includes aspects such as collision avoidance, limitation of driving forces and safe stopping functions.

Compliance with ISO 13482 is a basic requirement for the management to be exempt from liability. In the event of an accident, it is checked whether the system was protected according to the state of the art. werob carries out a detailed risk assessment for each project and documents the protective measures taken. We work closely with testing organizations to confirm the conformity of the entire system.

This applies in particular to the use of humanoids, as we are already successfully testing them in a pilot project in a Hamburg care facility. Here the security requirements are even higher. werob acts as a bridge between innovative manufacturers such as Apptronik or Figure and the strict European safety standards. We ensure that high-tech solutions can be safely integrated into everyday German work.

Time is a critical factor, especially given the skills shortage and approaching EU regulatory deadlines. werob has developed a standardized eight-week process that takes you from the first idea to productive operation. This process is designed to minimize administrative hurdles and ensure maximum speed with full compliance.

In the first week, the workflow is recorded via our Spec Engine. In week two we will present you the Supplier Match and the commercial offer. Since we follow an outcome-only model, there is no need for lengthy budget negotiations for unclear pilot projects. Once the decision has been made, we take care of the procurement, conformity assessment and integration into your software stack. The robot will go into operation in week eight.

This structured approach has already proven itself in 11 European countries. With over 200 robots in live operation, werob has the necessary experience to implement even complex rollouts in a short time. We are your partner who not only talks about robotics, but also brings it to the market in a legally compliant and economical manner. Start your Spec today and secure your head start for 2027.

Choosing the right partner determines the long-term success of your automation strategy. Here is a comparison between werob and traditional approaches.