Robot specification tool: Go live in 48 hours

In industry and the service sector, automation projects often fail not because of the hardware, but because of the lengthy planning phase. Traditional consulting firms often take months to create discovery decks that end up with only vague recommendations. This process is too slow and too expensive for operators in the care, hotel or logistics industries. A modern robot specification tool must be able to translate the operator's language directly into technical parameters. If a department head says that a robot has to distribute medication on three floors between 10 p.m. and 6 a.m., the technical specification for this must not be available for a quarter.

werob breaks this cycle. Instead of relying on lengthy workshops, werob uses a spec engine that was trained on data from over 35,000 projects. The aim is to deliver a specification within 48 hours, which will immediately serve as the basis for a quote and subsequent implementation. This speed is crucial to counteract the shortage of skilled workers and reduce operational costs promptly. In nursing, for example, a precise medication round enables cost savings of €92,000 per location and year. Such potential must not be allowed to evaporate in planning cycles.

The heart of the werob platform is the Spec Engine. This robot specification tool acts as a translator between the operational world and technical robotics. The operator describes his workflow in his own words: shift times, floor conditions, door systems, elevators and the specific task. The Spec Engine converts this information into a so-called Action Graph. This graph defines exactly which movements, interactions and safety maneuvers the robot must carry out. Through AI-supported analysis, potential sources of error are identified in the planning phase, even before the first hardware reaches the site.

A key advantage of this tool is standardization. Because the engine operates on a massive database, it recognizes patterns and requirements that are typical for certain industries. In the hotel industry, for example, requirements for HACCP conformity and integration into PMS systems such as Opera or Mews are automatically taken into account. This means enormous relief for the operator, as he does not have to maintain any technical expert knowledge. The Spec Engine delivers a finished specification that includes not only the hardware, but also the necessary infrastructure and regulatory requirements. This is the first step of the werob promise: 48 hours to spec.

A common mistake when introducing robotics is the so-called vendor lock-in. Operators commit to a single manufacturer (OEM) without knowing whether their hardware is suitable for all future tasks. werob takes a different approach. As a hardware-agnostic system integrator werob uses the results of the robot specification tool to rank over 44 OEM partners against each other. The catalog contains over 280 different robot models, from humanoid systems such as Apptronik Apollo to specialized service robots from Keenon or Pudu.

The Supplier Match process compares the specification with the performance data of the robots. Factors such as load capacity, battery life, navigation accuracy and price-performance ratio are evaluated. The operator does not receive a generic offer, but rather a ranking of the most suitable systems for his specific application. This process only takes five days. Through this neutrality, werob ensures that the most efficient solution is always chosen. Whether it's a kitchen floor cleaning with a saving of €44,000 or a yard patrol in logistics for €68,000, the hardware is chosen to suit the task, not the other way around.

A robot that works in isolation is only worth half as much as an integrated system. The werob platform therefore offers ready-made connectors into the operator's existing IT stack. This is a crucial part of the specification. A robot specification tool must clarify how the data flows. werob delivers direct integrations for systems such as PointClickCare and MatrixCare in nursing, Opera PMS and Mews in the hotel industry, and Toast and Lightspeed in the F&B sector. Industrial standards such as SAP EWM are also supported.

These connectors enable the robot to become part of the digital workflow. In a hotel, this means that a room service order in the PMS automatically triggers an order to the robot. In nursing, the documentation of medication administration leads to its provision by the system. Without this deep integration, manual interfaces arise that negate the efficiency gains. werob ensures that the robot fleet communicates seamlessly with the existing software, which maximizes operational relief. In the hotel industry, for example, this leads to a cost reduction of €112,000 per year for room service.

An often underestimated aspect when using a robot specification tool is compliance with legal requirements. From January 20, 2027, the new EU Machinery Regulation 2023/1230 will be binding. This regulation places high demands on conformity assessment, especially for robots that work close to people. Many Asian OEMs do not have the necessary structures to independently meet these requirements in Europe. werob acts as a compliance path here. Every specification created by the tool already takes into account the necessary security standards such as ISO 13482 for service robots or IEC 62443 for cybersecurity.

For operators, this is an existential security. Without correct certification, companies risk operating bans from authorities such as the home inspectorate in Germany. werob takes responsibility for regulatory compliance and ensures that all systems used meet European standards. This also includes data protection in accordance with GDPR, as robots are equipped with numerous sensors and cameras. The specification defines exactly which data is processed and how the security of the network is guaranteed. werob thus offers a legally secure framework for the use of the latest technology.

In the care industry, the pressure is massive due to a shortage of staff and rising costs. A robot specification tool helps to free skilled workers' valuable time from logistical tasks. werob has shown with customers like Korian Germany that double-digit cost savings can be achieved in the first year. The numbers are clear: an automated medication round relieves a location of €92,000 per year. Simply transporting laundry or food saves a further €71,000 annually. These funds can be reinvested directly in the quality of care.

A concrete example is a nursing facility in Hamburg, where werob successfully implemented the first humanoid pilot project. Week 12 of operation showed that acceptance among residents and staff is high when the robot's tasks are clearly defined. The robot specification tool ensures that the robot is used exactly where it will provide the greatest benefit, without replacing human contact. Integration into systems such as MatrixCare also automates the documentation requirement, which reduces the error rate and increases legal certainty. werob not only delivers technology, but also an economic result.

In the hotel and catering industry (F&B), the savings potential often lies in repetitive tasks in the background. A robot specification tool precisely identifies these processes. In hotel room service, a robot can reduce costs by €112,000 per year by taking on errands that would otherwise require staff. The potential for bar and breakfast preparation is also around €54,000 annually. These tasks do not require complex human interaction, but rather reliability and punctuality, which robots can achieve perfectly.

In system catering (QSR), it is primarily the cleaning of the kitchen floor (€44,000 savings) and the use of tray bots in the washing chamber (€76,000 savings) that drive the ROI. werob integrates these robots directly into cash register systems such as Toast or Lightspeed. This means the robot knows in real time when a table needs to be cleared or where cleaning is required. The specification ensures that HACCP standards are strictly adhered to. With werob, the operator only pays when the system is running (outcome-only), which completely eliminates the financial risk when introducing new technologies.

Speed ​​is a core promise of werob. While conventional projects often take years, werob implements live operations in eight weeks. This process begins with the robot specification tool, which creates the foundation in 48 hours. After another five days, a binding offer is available based on the supplier match. As soon as the decision has been made, the implementation phase begins. Since werob has ready-made connectors, the software does not have to be reinvented. The integration into the operator stack takes place parallel to the logistics of the hardware.

In the eighth week, the robot rolls onto the site. This tight schedule is only possible because whoever is a system integrator controls all levels: from the specification and sourcing to commissioning and ongoing management in the cockpit. Operators do not have to deal with different providers for hardware, software and maintenance. werob offers everything from a single source. The goal for 2028 is to have 2,000 robots based on this model in use. There are currently 200 systems that show that this industrialized approach is the only way to make robotics a success on a broad scale.

After successful implementation, werob's task does not end. The werob Cockpit takes over the live management of the fleet. All data that was originally defined in the robot specification tool comes together here. The cockpit uses a four-dimensional traffic light system to monitor the status of the fleet in real time: hardware health, infrastructure connectivity (WiFi, elevators), regulatory compliance and adherence to the original specification. If a robot deviates from its defined workflow, the system immediately sounds an alarm.

This monitoring is crucial for long-term success. In the cockpit, operators can see exactly which cost reductions have been achieved and where there is potential for optimization. It is not a passive dashboard, but an active control element. In logistics, for example, the yard patrol (savings of €68,000) can be dynamically adapted to changing shift schedules. The cockpit ensures that the robots are not only present, but are working productively. By connecting to the werob service network, maintenance is planned proactively before failures occur. This guarantees maximum availability of the systems across all eleven operational countries.