Robot letter on specification: In 48 hours to the deployment plan

In traditional robotics consulting, companies often spend three to six months creating so-called discovery decks. Although these presentations analyze potential, they rarely lead to immediate operational implementation. The problem lies in translation: an operations manager talks about shifts, floors and task profiles, while a robot manufacturer thinks in terms of torque, sensor ranges and API endpoints. This language barrier leads to bad purchases or projects that never make it past the pilot phase.

werob breaks this cycle. As a system integrator, werob is not a manufacturer, but rather the operational level between the requirement and the hardware. Instead of conducting month-long workshops, werob uses the Spec Engine. This tool has been trained on over 35,000 projects and is able to translate the requirements of a nursing home, a hotel or a logistics center into a technical specification within 48 hours. The goal is not the analysis, but the robot in live operation after eight weeks, with experts controlling the final configurations.

Avoiding vendor lock-ins is crucial. Anyone who commits to a manufacturer too early limits their operational possibilities. werob's specification remains hardware agnostic until the optimal provider has been identified from a catalog of over 44 OEM partners. This ensures that the technology follows the process and not the other way around.

The core of the werob process is the Spec Engine. It acts as a translator for operational workflows. When a hotel manager states that room service must be relieved between 6:00 p.m. and 11:00 p.m., the Spec Engine generates a detailed action graph from this. This graph takes into account factors such as elevator controls, floor conditions, Wi-Fi coverage, and guest interaction points. While a human consultant takes weeks to provide this level of detail, the engine delivers the result in two days.

The Spec Engine database includes 35,000 projects with full source transparency, enabling high predictive accuracy for the success of an implementation. It's not just about whether a robot can drive, but whether it generates economic added value in the specific environment. In the hotel and care industry, this leads to significant annual cost reductions per location.

After the specification has been created, the supplier match follows. Here, over 280 different robot models are tested against the requirements profile. werob ranks the top candidates based on performance, availability and regulatory compliance. This process eliminates the risk of investing in hardware that will stall after six months due to a lack of software updates or a lack of spare parts supply.

A common automation mistake is working directly with a single robot manufacturer (OEM). Manufacturers are inherently biased and will always claim that their product is the best solution. werob, on the other hand, acts hardware-agnostic. With over 44 OEM partners in the catalog, including names like Boston Dynamics, Keenon, Pudu and Apptronik, werob has access to the entire spectrum of modern robotics, from simple service robots to complex humanoids.

This independence is invaluable to the operator. As a site's needs change, the fleet can adapt without having to rebuild the entire infrastructure. The specification serves as a stable foundation on which different generations of hardware can be operated. werob currently supports over 200 robots in live operation in eleven European countries, which proves the scalability of this approach.

werob also takes on the role of compliance monitor. Many Asian OEMs do not easily meet strict European safety standards. werob ensures that every hardware used meets local requirements. This is particularly critical with regard to the EU Machinery Regulation 2023/1230, which will become binding from January 20, 2027. Anyone who buys today without an experienced integrator like werob risks that their fleet will no longer receive an operating license in less than two years.

A robot that does not communicate with the existing software landscape remains an expensive toy. True efficiency only comes from integration into the operator stack. werob supplies prefabricated connectors for this. Whether PointClickCare or MatrixCare in nursing, Opera PMS or Mews in the hotel industry, Toast or Lightspeed in the catering industry or SAP EWM in logistics - the connection is seamless.

These connectors enable the robot to become part of the digital workflow. An example: As soon as an order is completed in SAP EWM, the robot automatically receives the command to pick it up without an employee having to intervene manually. In nursing, this means that documentation of medication dispensing flows directly back into the system. This deep integration is the reason why werob customers realize double-digit cost savings in the first year.

The werob Cockpit serves as the central control unit. It provides a four-dimensional traffic light system that monitors hardware, infrastructure, regulatory and specification compliance in real time. Operators can see immediately if a robot is not performing optimally due to a blocked route or WiFi failure. This live fleet management is crucial to permanently secure the promised ROI.

Automation has to pay off. werob relies on a partnership model that focuses on the actual operational performance and the success of the implementation. The economic advantages are proven by numerous live operations. In the care and catering sectors, locations realize significant annual savings through the use of transport and service robots.

These savings result not only from the reduction of personnel costs, but above all from the increase in operational quality. Employees are freed from repetitive, physically demanding tasks and can concentrate on value-adding activities. In the hotel industry, the automation of preparation and cleaning ensures a noticeable reduction in operational costs.

The benefits are evident even in specialized areas such as golf: Even in specialized areas such as golf, the automation of ball collection and green maintenance leads to measurable economic benefits. These numbers are not estimates, but are based on data from 200 robots in use. werob transforms robotics from an experimental field into a calculable tool for facility management and operations.

The regulatory landscape for robotics in Europe is becoming massively tighter. The EU Machinery Regulation 2023/1230 comes into full force on January 20, 2027. It places high demands on the security and conformity assessment of autonomous systems. For operators, this means that they are liable for the safety of the machines used. From this point on, simply importing robots from overseas without appropriate certification becomes illegal or at least extremely risky in terms of liability.

werob has already integrated this compliance path into the Spec Engine. Each specification takes into account the necessary safety distances, sensor redundancies and documentation requirements. This also includes specific standards such as ISO 13482 for personal care robots or the BewachVO for security robots in patrol service. In logistics, IEC 62443 for industrial cybersecurity is also becoming increasingly relevant in order to protect the fleet against external attacks.

By working with werob, companies can be assured that their investment is future-proof. werob takes over communication with manufacturers to ensure that necessary adjustments are made for the European market. This is a key advantage over individual OEM resellers, who often lack the technical depth to implement complex regulatory requirements.

Speed ​​is a core promise of werob. While other companies are still in the planning phase, werob robots are already in use. The process is divided into clear time windows: 48 hours until the finished specification, five days until the binding offer and eight weeks until go-live at the site. This tight schedule is only possible because werob relies on standardized processes and ready-made connectors.

Onboarding takes place in eight simple steps. It begins by recording the identity and describing the layers in the operator's words. This is followed by the analysis of the task form, the location infrastructure and any hardware preferences. Regulatory framework conditions and the commercial framework are also defined at an early stage. This structured approach ensures that no details are overlooked that could later hold up operations.

An example of this speed is the deployment of the first humanoid in a Hamburg care facility, which was already fully operational in week 12 after first contact. Such success stories show that robotics is no longer a future topic, but a technology that can be scaled today. werob plans to expand the fleet to 2,000 robots by 2028 in order to further expand its market leadership as a system integrator in Europe.

As soon as the robots are in use, the continuous management phase begins. The werob Cockpit is the central tool for the Director of Operations. It provides a real-time view of all active units across different locations and countries. The four-dimensional traffic light system is the most important feature. It monitors not only the battery level of the hardware, but also the stability of the IT infrastructure, compliance with regulatory parameters and performance compared to the original specification.

If a robot in a hotel in Paris has a problem with the elevator controls, this is immediately signaled in the cockpit, even before the guest notices a delay. This proactive monitoring minimizes downtime and maximizes efficiency. The system is also able to generate reports for the compliance department or home supervision, which significantly reduces the administrative effort for the operator.

The cockpit also enables easy scaling. If the specification has proven successful at one location, it can be transferred to other locations with just a few clicks. The connectors ensure that the data flows consistently into the higher-level systems such as SAP EWM or Mews. This makes robotics an integral, controllable part of the company's infrastructure, comparable to a modern IT landscape.